Personal Data Protection Policy – Stavros Niarchos Foundation
With the present notice, we would like to inform you about the terms and conditions regarding our personal data collection and processing, carried out by the Greek office of the Stavros Niarchos Foundation, owner of the web portal www.snf.org and controller of the personal data collected through this website (hereinafter referred to as the “SNF”).
2. Which personal data do we collect?
The registration of personal data is not required in order to browse the www.snf.org website.
However, if you wish to register on www. snf.org, during registration, you will be asked to submit certain personal information, such as: Name, Last Name, Country, Prefecture, City, Email Address etc.
Furthermore, if you contact the SNF via the above website (for example by submitting a comment or an expression of interest), the SNF may collect your personal information, including primarily your name and email, postal address, as well as the content of your message.
Beyond the aforementioned, we collect personal data of wide public such as: Name, Last Name, Email Address and Occupation, mainly when you register for various SNF events, e.g. DIALOGUES Monthly Series, registration for participation in the Foundation’s Annual Conference and other events.
We also collect and process personal data in the context of our grant making activities. The data protection policy applied to personal data collected in this context can be found here.
Lastly, we may collect and process image or video data, generated through or collected from CCTV equipment at our premises or during our various events.
The present Policy is supplemented and forms a single set of all individual SNF policies that apply and are adapted to our relationships.
3. For what purposes do we collect your personal data?
We take care to collect only the necessary Personal Data, that is appropriate and clear for their intended purposes, and it is not subject to any further processing in any way incompatible with the purposes originally collected.
As a rule, we collect and process your Personal Data:
A) for sending of information material and general information on new SNF grants, initiatives and events
B) in order to reply or contact you individually in response to one of your questions/comments to the SNF.
C) for your participation in various SNF events
D) for your visit to the SNF office and to ensure yours and the Personnel’s safety and security
E) for a possible collaboration with you and
F) for executing a contract to which you are a party
4. How long do we keep your Personal Data?
We ensure that the Personal Data we collect, is processed for no longer than what is required for the purpose of processing. The basic criteria that we take into account when determining the duration we keep your personal data are the time limitation of claims determined by law and the time limits within which a public authority may require us to provide them with information that we hold in our records.
5. What is the legal basis for the SNF processing your Data?
• The execution of a contract (eg, while you participate in an event)
• Your consent, where appropriate, for one or more purposes (eg while we need to send you a newsletter)
• Compliance with the obligations imposed by the Law (eg. when we need to notify our partners contact details to tax authorities)
• The ultimate legitimate interest of (eg. when we record your image through a CCTV to ensure the safety and security of our personnel and premises)
6. With whom do we share your Personal Data?
As a rule, the data you provide us is not disclosed to third parties and is in no way made public or in any way exploited. In exceptional cases, personal user data may be transmitted to third-party service providers of the SNF, who process your personal data solely for the fulfillment of their obligations, arising from their contractual relationship with the SNF and from their capacity as processors (such as third-party service providers, security services consultants, etc.).
Also, the SNF may disclose your personal information in the following cases:
• When it has the express content of the person to publish their data in any way
• If such a disclosure is required to exercise SNF’s rights
• If it is required by law, a court order or any other government or regulatory authority
In the event that the SNF transfers your Personal Data to recipients outside the European Union or the European Economic Area, it will apply appropriate safeguards to ensure an adequate level of protection for your Personal Data.
7. How do we ensure that Processors respect your Data?
Data Processors, on behalf of the Foundation, have agreed and are contractually bound with us and among others:
• To keep confidentiality
• To not share Data with third parties without the Foundation’s consent or use them for their personal benefit
• To take appropriate safety measures
• To comply with the legal framework for the protection of Personal Data, in particularly Regulation 979/2016/ΕΕ (otherwise known as GDPR)
8. What are your rights?
You have the right to access your Personal Data.
This means that you have the right to be informed by us if we are processing your Data. If we are processing your Data, you can ask for information about the purpose of processing, the type of Data we hold, to whom we share it, how long we store it, but also about your other rights, such as correction, deletion, and submitting a complaint to the Data Protection Authority.
You have the right to correct inaccurate personal data.
If you find that there is an error in your Data, you can apply for us to correct it (for example, a name correction or an update of an address change).
You have the right to be deleted/the right to be forgotten.
You may ask us to delete your data if one of the reasons provided by the applicable legislation is in force.
You have the right to transfer your Data.
In the event the processing is based on your consent or is required in order to execute a contract with you or is done by automated means, you may ask us to receive, in a readable form, the Data you have provided, or ask us to forward it to another controller/processor.
You have the right to restrict processing.
You may ask us to restrict the processing of your Personal Data, if a reason provided by the applicable legislation is in force.
You have the right to object and withdraw consent to the processing of your Data.
In certain cases, you may oppose the processing of your Personal Data and we will stop processing your Personal Data, unless there are other compelling and legitimate reasons that prevail over your right. If you have consented to the collection, processing and use of your personal data, you may revoke your consent at any time with future effect:
• By choosing not to receive SNF Newsletter
• You can choose not to receive the newsletter, by changing the relevant registration settings, by clicking the “delete link” or by following the instructions in any email you receive from us.
• Alternatively, you can contact us by using the contact details below.
If you wish to exercise these rights, please send an email to [email protected] or a letter to the following address:
Stavros Niarchos Foundation
86Α Vasilissis Sofias Ave.
115 28 Athens - Greece
Lastly, if you believe that we are in breach of the applicable law for the protection of your personal data, you have the right to file a complaint with the Personal Data Protection Authority, registered in 1-3 Kifissias Ave., 11523, Athens – Greece.
9. Limitation of Liability
The website www.snf.org includes links to other sites not controlled by the SNF but by other owners (individuals or legal entities) to which the above websites belong. Under no circumstances is the SNF liable for any damage the user may suffer from his/her visit to other sites, including any unlawful processing of his or her personal data by reason of the visit to the above sites.
Cookies are small text files containing information, which are sent by the SNF.org website and are downloaded to the user-visitor’s personal computer or smart device. These files may contain information on the type of web browser used by each user-visitor, the type of computer, operating system, internet provider and other technical information.
(a) Google Analytics
To conduct surveys for statistical purposes and/or to improve the content and services of SNF.org and/or to measure its effectiveness.
(b) Social networking
Cookies are placed by social networking site providers in order to enable the visitor to easily share the content of SNF.org via these sites.
The website www.allaboutcookies.org offers good and simple instructions on how to manage cookies, using different types of web browsers.